Rules of Entry International Wine Challenge 2020 ('IWC')

 

1. Organiser & Data Controller

The organiser and data controller of the IWC is:

William Reed Business Media Ltd

  • Broadfield Park, Crawley, RH11 9RT, United Kingdom (DO NOT send samples to this address)
  • Tel: +44 (0)1293 610 417
  • Fax: +44 (0)1293 846 575
  • Email: iwc@wrbm.com
By entering the IWC, all entrants will be deemed to have consented to the transfer of their personal data to the data controller for the purposes of the administration of the IWC and any other purposes to which the entrant has consented.

2. Availability of wines in the UK

If your wines are available in the UK it is preferred that your UK representative submit the wines on your behalf. If your wines are not available in the UK and you wish to enter the Discovery Tasting please ensure you answer 'yes' to question 2 on the entry form and pay the additional fee.

3. Entry Fee

  • Online entry £130 per wine plus VAT* 
  • Paper entry £180 per wine plus VAT* 
  • Entry into the Discovery Tasting costs £70 per wine plus VAT* in addition to online or paper entry fee.
  • International samples shipped using our approved shipping partner is an additional £55 plus VAT*
  • International samples shipped using our approved shipping partner for entries that include the Discovery Tasting (where 2 extra samples are required) is an additional £59.46 plus VAT*

*UK only. European companies with a valid VAT registration number do not have to pay UK VAT. Countries outside the EU do not pay UK VAT.

Entry fees must be received prior to [insert date] or the entry will be disqualified.

4. Payment Methods

Online payment can be made by most credit cards. You can also request an invoice in £, € or US$.

Invoices can be paid by payment card simply go to our invoice payment portal at https://ipp.wrbm.com and enter the details from your invoice. Invoices can also be paid by cheque or bank transfer. All payments must be made in the currency stated on your invoice and cheques should be made payable to "William Reed Business Media Ltd".

5. Entry forms

Online entries must be submitted before:
Tranche 1 - 24 October 2019
Tranche 2
- 19
 March 2020

Paper entry forms must arrive on or before:
Tranche 1 - 4 October 2019
Tranche 2
- 24 February 2020


Completed paper entry forms should be sent to the IWC at the Organiser's address (see top of page). Upon receipt of your entry, we will send an invoice, which must be paid before judging. 

Entries will not be accepted unless an entry form has previously been received in accordance with these rules. Responsibility cannot be accepted for lost, late or mislaid entry forms or entries. Any which are damaged, corrupted or incomplete or which otherwise do not comply with these rules may be deemed invalid in the sole discretion of the Organiser.

6. Criteria for entry

a. Wines must be commercially available.
b. All wines submitted must be made solely from the partial or complete alcoholic fermentation of grapes or grape must.
c. All wines must be labelled in accordance with the European Union provisions. Showing the name of the region and geographical area of origin of the wines.
d. Wines produced in one country and bottled in another are allowed to enter the competition.
e. All wines submitted must be sold fitted with a non-reusable sealing or closing device. The IWC accept sealed screwcap bottles which will be opened during the competition.
f. Unfinished samples will not be judged by the International Wine Challenge.
g.Temporary labels are accepted but the information that appears on these labels must be the same as the information that will appear on the final label.
h. By entering bottles in the IWC you consent to Please note all bottles are them being photographed for the IWC free mobile app. T therefore please avoid using temporary labels

7. Tranches

As a producer you have the opportunity to decide which Tranche to enter. Please be aware that you can only enter a wine of a particular vintage once per competition year, in either Tranche 1 or Tranche 2. However, different vintages of a specific wine may be entered in the same IWC year.

8. Samples

The delivery deadlines for samples are:

Wines sent to the UK via a private courier - UK Shipments:
Tranche 1 - Between 28th October and 1st November 2019
Tranche 2
- Between 23rd March and 31st March 2020

Wines sent to the UK via a private courier - International Shipments:
Tranche 1 - 24th October 2019 
Tranche 2 -
19th March 2020

For international samples we recommend that you use the IWC global shipping service by Hellmann Worldwide Logistics. Four bottles of each wine must be submitted for every entry to the IWC. Wines may be tasted up to three times, entrants must submit three bottles to allow for this and one spare bottle to allow for an out of condition sample.

If a wine is entered in to the Discovery Tasting a further two bottles are required.

ALL SAMPLES WILL BECOME THE PROPERTY OF THE ORGANISER.

Information on shipping your wines can be found here

9. Discovery Tasting

To submit a wine into the Discovery Tasting the wine entered must not have any UK representation at the time of submission. Wines that are found to have an importer will be excluded from the Discovery Tasting and neither credits nor refunds will be issued if the wines are ineligible for tasting. Should a UK importer be assigned to the wine after the entry is made and notification is given in writing before 2 November 2019 for Tranche 1 or 15 March 2020 for Tranche 2 then the entry may be cancelled and the entry fee will be refunded in full.

To enter a wine into the Discovery Tasting please answer 'yes' to question 2 of the entry form and specify your target market 

On trade: bars, restaurants, hotels and clubs
Off trade: independent merchants, supermarkets and online retailers

10. Withdrawal of entries

To cancel an entry you must email the IWC here with the name of the wine to be withdrawn and the name of the company deleting the entry. Entry fees can only be refunded in full if the cancellation is made before 2 November 2019 for Tranche 1 or 15 March 2020 for Tranche 2.

CANCELLATIONS AFTER THIS DATE WILL NOT BE REFUNDED.

11. If the same wine is entered by different companies

When the same wine is being submitted by more than one company, all entrants' names will be featured equally in the report of the tasting. Fees for multiple entries will not be refunded.

12. Medal Images

Winners of IWC medals are licensed to replicate the appropriate medal image on their marketing material only until 31st December 2022.

Winners who wish to replicate a medal image on a relevant bottle may purchase a licence for such purpose here [hyperlink].

13. Governing Law

These rules shall be governed by English law and are subject to the exclusive jurisdiction of the English courts.

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